Distribute invitation codes — without spreadsheet chaos
Attending a trade fair and received invitation codes/complimentary tickets from the organizer that you want to distribute to your customers? That’s exactly what Eventcodes is for.
Includes 10 free codes to try it out.
Example flow
How your customer receives their invitation code
The problem
Distributing invitation codes via spreadsheets gets messy fast and costs time
Anyone who manually manages invitation codes for a trade fair in Excel quickly loses track of who has already received an invitation code. That costs time — and creates unnecessary stress on site.
- Invitation codes are scattered across spreadsheets and individual emails.
- No one knows for sure who has already received which invitation code.
- Manual assignment and handling follow-up requests costs valuable time.
- On-site uncertainty arises when a customer needs an invitation code spontaneously.
How it works
From event to sent invitation code in six steps
- 1
Create event & brand design
Create an event, style it in your brand design, and build the request form your customers fill out.
- 2
Upload invitation codes
Import your invitation codes individually or as a bulk import from an Excel file.
- 3
Share the event link
Share the event link via email, newsletter, or distribution list with all invited customers.
- 4
Customer requests & verifies email
Your customers open the event link, fill out the form, and confirm their email address.
- 5
Automatic or manual approval
Invitation codes are approved automatically based on defined rules or reviewed by your team in the dashboard.
- 6
Invitation code is sent automatically
The invitation code is sent automatically by email and marked as used in the system — double assignment is ruled out.
Features
Everything you need to distribute codes in an organized way
- Automatic & manual approval
Define rules for automatic approval or review every request manually in the dashboard.
- Bulk import from Excel
Upload hundreds or thousands of codes in a single step from an Excel file.
- Team dashboard & roles
Work as a team with clear roles on requests, approvals, and assignments.
- Post-event reporting
After the event, see who received codes — valuable for after-sales and follow-ups.
- Live overview of remaining codes
Keep track at any time of how many codes are still available.
- Corporate Brand
Style your event page and logo with your corporate design — your brand stays visible everywhere.
Who is it for?
Built for everyone who distributes quota codes
Event organizers
Distribute free-ticket and invitation codes to visitors and partners in a structured way.
Trade-show exhibitors
Pass on purchased quota codes to their own customers in a targeted way.
Companies with quota codes
Receive codes from venue operators and distribute them to their customer base.
Pricing
You only pay per code — tiered by volume
Every workspace starts with 10 free codes. The minimum purchase is 100 credits, and one credit equals one invitation code.
100–499 credits
€0.25 / credit
e.g. 100 credits = €25.00
500–1,999 credits
€0.15 / credit
e.g. 500 credits = €75.00
2,000+ credits
€0.12 / credit
e.g. 2,000 credits = €240.00
Purchases are final. Unused credits, however, never expire and stay in your workspace permanently. All prices excl. VAT.
Blog
Find all the latest news in our blog
Loading posts …
FAQ
Frequently asked questions
- What happens to leftover codes?
- Unused credits do not expire. They stay in your workspace and can be used for your next event.
- Can I import codes from Excel?
- Yes. You can create codes individually or upload them via bulk import from an Excel file.
- What if a customer needs a code spontaneously on-site?
- You can approve a request manually in the dashboard at any time, so the customer receives the code by email immediately.
- How are codes approved?
- Codes are approved either automatically based on defined rules or manually by your event team.
- How does the customer receive their code?
- After approval, the code is sent automatically by email to the customer's verified address.
- Does getting started cost anything?
- No. Every workspace starts with 10 free codes. You purchase additional codes from 100 credits.
Ready to distribute codes without the chaos?
Create your first event, import your codes, and start with 10 free codes.